Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in Buffalo, NY.
Pay Rate: $18 / hour
Details
M-F, 8 hour shift (37.5 hours worked)
General Duties: The successful candidate will assist with administrative functions related to the Division of State EMS. These will include: • scanning/photocopying and organizing electronic and paper files • organizing incoming communications and files • performing data entry tasks and analyses of data in Division computer systems and databases • Issue stickers for compliance verification for Affirmation of Compliance for Agency Recertification • Clinical Laboratory Improvement Amendments (CLIA) waiver verifications • EMS Licensure tracking and coordinating agency renewals, and data management. Send agency renewal notifications to all NYS EMS agencies. Ensure that all required paperwork is completed. • managing communications deadlines and organize materials for review • running reports in multiple different systems as needed Minimum qualifications: • high school diploma (or equivalent) • excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel • the ability to work independently • the ability to work on a team and handle multiple, shifting priorities • good organizational skills • comfort with speaking on the phone • familiarity working in electronic databases • should be dependable, highly motivated, detail-oriented, and comfortable working autonomously and comfortable working in a fast-paced environment with senior leadership of the Bureau. • should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly. Preferred qualifications: • familiarity with and knowledge of the EMS system in NYS • prior experience working in a New York State Department of Health environment • performing administrative support responsibilities such as maintaining various tracking and database systems • preparing a variety of correspondence, reports and other written material • answering phones concerning policy or procedure and directing them to appropriate staff • setting up and coordinating meetings for senior staff • receiving and processing mail and fax documents • managing electronic communications - Scanning, faxing and photocopying • data entry and maintaining paper and electronic filing systems • knowledge of advanced reporting such as Tableau or other similar platforms
Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Robert Monday-Friday (08:30 AM - 05:00 PM PST).
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