Administrative Assistant

Menands, NY

Posted: 09/13/2023 Job Number: 23-10158 Pay Rate ($): 18.0

Job Description

Staff Today, a Health Advocates Network Division, is currently seeking a Administrative Assistant to work at a facility in Menands, New York. These are registry positions with our company Staff Today.

Pay Rate: $18 / hour

Shift details:
  • Monday-Friday, 8: 30-4: 45pm
Job 1, 2 – Certification Unit/Reproduction Unit
  • Assist in the processing of orders for birth, death, marriage and dissolutions certificates
  • Pulls fiche cards, makes white copies, produces records for paid batches.
  • Assist in managing VitalChek orders and updating database with order comments
  • Seals and enters safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests
  • Works on special projects when needed
Job 3, 4 – Correction/Amendment Unit
  • Types Amendment cases from books, FileNet and SPDS
  • Audits and mails certificates to local registrars and applicants
  • Files sealed records and CCFS (Court Ordered Paternity)
  • Review and fulfill correction orders to birth certificates
  • Keys and verifies all amended and corrected birth and death certificates scanned for FileNet
  • Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment
Job 5 – Registration Unit
  • Opens and sorts all incoming mail for the Coding and Registration units
  • Enters the Registration appointment forms into the database
  • Makes labels for new registrars and clerks
  • Fill Supply Order Form requests for registrars and clerks
  • Files all registrar correspondence
  • Puts certificates in order
Job 6, 7, 8 – Coding/Administration
  • Marriage coding and keying
  • Death certificate keying
  • Dissolution certificate keying
  • Birth certificate keying (SPDSS)
  • Assist in record searches for tracking and verifying vital event records for internal/external stakeholders
  • Sort and mail orders to NYC Bureau of Vital Records as needed
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call Staff Today at (800) 928-5561 and ask to speak with Taylor (Monday-Friday 8: 30 AM-5: 00 PM PST).


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About Menands, NY

Calling all job seekers in Menands, New York! Explore exciting career opportunities in this vibrant region nestled near the capital city of Albany. Menands offers a perfect blend of urban charm and suburban tranquility, making it an ideal place to work and live. With easy access to the Hudson River, the historic New York State Capitol, and the vibrant arts scene of Albany, Menands boasts a unique culture and rich history waiting to be explored. Indulge in the local cuisine, catch a show at the Palace Theatre, or cheer on the Albany Empire arena football team at the Times Union Center. Don't miss out on the growth opportunities this area has to offer. Check out our latest job listings and embark on an exciting career journey in Menands!